Finance reports - Pacten Guides
Every report in Finance is computed live from the journal. Nothing is typed up separately and nothing is a snapshot that can go stale — which means a report is only as complete as the ledger behind it.
Under Finance → Reports.
WHAT IS THERE
Five reports, three questions
They answer different things.
- Profit and loss — what you earned and spent over a period. The answer to “did we make money”.
- Balance sheet — what you own and owe at a point in time. The answer to “what are we worth”.
- Cash flow — money actually moving, which is a different question from profit and often a more urgent one.
- Receivables aging — what customers owe, grouped by how overdue it is.
- Payables aging — the same for what you owe suppliers.
Tip
Profit and cash flow disagreeing is normal, not an error. A profitable month with nothing in the bank means customers have not paid yet — which is exactly what the receivables aging report is for.
READING THEM HONESTLY
Two things to check first
Both are shown on the report.
1
Is it balanced?
The report says so explicitly. Out of balance means something is wrong at the ledger level, and no interpretation of the numbers is safe until it is fixed.
2
Is it complete?
A report marked incomplete is telling you documents have not posted. Go and clear the unposted-documents banner on the ledger before circulating anything.
Watch out
A report can be perfectly balanced and still be wrong, because a document that never posted is missing from both sides. Balanced and complete are two separate checks, and only the second one catches that.
GETTING THEM OUT
Export
For your accountant, or your board pack.
Reports can be exported, as can the journal for a period and the trial balance. Exporting the journal for a closed period is the usual way to hand a month to an external accountant.
Where the numbers come from
The journal, reversals, and what posts by itself.