Receiving stock into the warehouse - Pacten Guides
Receiving is where a delivery becomes stock. Until something is received, it is an order or a shipment — it is not on your shelf and it is not in your inventory figures.
You will find it under Supply → Receive, or from an approved purchase order via Receive stock.
- Against — the purchase order or the consignment this delivery belongs to. Receiving against nothing is possible but leaves the goods unexplained.
- Into location — which store or warehouse it is going into. Stock is held per location, so this decides where it lands.
- Date received — the date the goods actually arrived, which is not always today.
- Received — the quantity that genuinely turned up, line by line.
- Expiry — where the goods carry one.
- A note — anything worth recording about the delivery, and the haulier or clearing agent who brought it.
The screen shows what was expected beside what you received, and the difference between them. Recording the difference honestly is the point: it is the evidence for a claim against the supplier or the haulier, and it is the only reason a later stock count will make sense.
Saving a receipt creates a goods receipt note, numbered and permanent. It lives under Supply → Deliveries, where every note can be reopened or printed for signing, and it can also be downloaded from the purchase order it belongs to.