Setting up a landed cost schedule - Pacten Guides

2026-09-21

What you pay the supplier is rarely what the goods cost you. Until everything else that lands on the shipment is accounted for, every margin you look at is optimistic.

WHAT LANDS ON A SHIPMENT

The costs that arrive after the invoice

A schedule is the recipe that adds them up.

Freight — getting it to the port.
Duty — what customs charges to let it in.
Clearing and port handling — the agent, and the terminal.
Inland haulage — port to your warehouse.

You will find it under Supply → Costing. Set the schedule up once and it is applied to shipments rather than retyped each time.

THE PART THAT MATTERS MOST

What each charge is calculated on

This decides how a cost is shared across the items in a shipment.

Duty usually follows value; freight and handling usually follow weight or volume. Getting that right is the difference between a heavy cheap item and a light expensive one each carrying a fair share — and both carrying the same share regardless, which is what happens if everything is spread by value.

This is for importers

Costing, consignments and landed cost belong to the Imports module. If your business does not clear goods through a border it is switched off, and this step does not appear in your setup guide at all. A Supply admin can turn it on under Settings if that changes.

A schedule is a starting point, not a straitjacket. Real shipments arrive with charges nobody predicted, and those can be added to the shipment itself — the schedule is there so the predictable nine out of ten are already accounted for.