Bills and paying suppliers - Pacten Guides
Payables is the mirror of receivables: instead of what customers owe you, it is what you owe. Under Finance → Vendors & bills.
A BILL
Recording what you owe
From a supplier invoice, or from goods that arrived.
1
Create the bill
Against the supplier, with at least one line. A bill with no lines cannot be saved — there would be nothing to owe.
2
It starts as a draft
Same principle as a customer invoice: a draft is not yet a liability and is not counted as one.
3
Schedule it
Bills that have not been scheduled are flagged as needing it, because an unscheduled bill is invisible to any forecast of what you have to pay.
4
Record the payment
When you pay it, in part or in full. Partly paid bills behave exactly like partly paid invoices.
The list flags what needs attention and what needs scheduling separately, so “something is wrong with this bill” and “nobody has decided when this is being paid” do not look the same.
WHERE BILLS COME FROM
Not all of them are typed
Some arrive from elsewhere in the platform.
- Manual — you entered it from a supplier invoice.
- Landed cost — raised from the costs recorded against an import consignment, so freight, duty and clearing become real payables rather than notes on a shipment.
Tip
If you are recording import costs, record them on the consignment rather than as loose bills. They become payables either way, and doing it on the consignment also gets them into the landed cost per unit — which the loose bill never will.
What a shipment really cost
Costs on the way in, and the landed figure.