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Tracking an import consignment - Pacten Guides

A consignment is one shipment of goods coming in from abroad, held as a single record from the moment it leaves the supplier until the last unit is sold. It exists because the cost of imported goods is not the invoice — it is the invoice plus everything that happens on the way.

You will find it under Supply → Consignments.

THE JOURNEY
Where a consignment can be
Four positions, in order.
1
In transit
It has left the supplier and is on its way. Record the bill of lading and the reference numbers your clearing process needs.
2
At port
It has landed and is being cleared. This is where most of the cost is added — duty, agent fees, handling, and anything demurrage costs you while it waits.
3
In warehouse
Cleared and received. Receiving against the consignment is what puts the units into inventory.
4
Fully sold
Every unit is gone, so the shipment can be judged as a whole.
THE COSTS
What lands on the goods
Anything you pay to get the shipment in.

Costs are recorded against the consignment as they are incurred, so the true cost per unit builds up over the shipment rather than being estimated at the end. The cost lines cover the usual import chain — import duty and surcharges, clearing agent fees, freight, marine insurance, handling and landing charges, container deposits, demurrage, finance costs, and the local charges that do not fit a category.

Tip
Record costs when they happen, not at the end. A consignment costed retrospectively is always costed optimistically — the small charges are the ones that get forgotten, and they are the difference between a margin you believed and the one you got.
WHAT IT MADE
Landed cost and profitability
Two reports about the same shipment.

Both sit under Imports, after Consignments, because both are reports about a consignment rather than things you create in their own right.

When it arrives
Booking the container in and recording what was short.
Receiving stock →